Description:

• Heavy focus on calendar management, including but not limited to daily/weekly/monthly meetings and multi-level meetings with many attendees/locations/time zones

• Expense management through Concur system

• Arrange travel, including air, hotel & transportation as well as occasional work-related events, large meetings.

• Request creation of new vendors and create purchase order requests

• Prepare materials for meetings, presentations and special projects

• Appropriately manage information of a highly confidential and critical nature

• Coordinate logistics for meetings and company sponsored events, including ordering food, inputting facilities requests and managing attendees

• Work closely with other executive assistants to make sure department needs are met

• Provide back-up support to other TOQ assistants, as needed

• Work cross-functionally on day to day business to keep operation running smoothly

Additional Skills & Qualifications:

• Bachelor’s Degree and 3+ years of experience OR Associates and 5+ years of experience OR GED equivalent and 7+ years of experience

• Must have excellent organizational, verbal and written communication skills.

• Knowledge of MS Office applications including MS PowerPoint, Excel and Word required.

• This candidate must be a proven team player and a detail-oriented individual who possesses strong organizational skills with the ability to prioritize work load.

• He/she must be able to exercise good judgment; work independently but also take instruction; communicate effectively and professionally; meet deadlines and work within a variety of situations in a growing, fast-paced organization.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.