This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1148240

This position is responsible for providing administrative support to the Command Staff of the Burlington Police Department, to include the Chief of Police, the Deputy Chiefs, the Executive Manager, and the Assistant Director of CAIP (Crisis, Advocacy, Intervention Programs). The assistants responsibilities focus on administrative functions, encompassing document control, processing and retrieval of highly confidential information including, but not limited to, information relating to collective bargaining, personnel paperwork, and budgetary matters. This position has extensive interaction with the public.\ \ Union Affiliation:Non-Union\ Pay Grade 15:\$26.89 - \$29.97 Hourly

Essential Job Functions

• Provide administrative support for Commission meetings as needed, and other public boards, committees and events. This support includes, but is not limited to, compile and prepare agendas; schedule meetings and meeting space; warn meetings; record, transcribe and distribute minutes; assure follow-through to meeting issues; maintain records and files; assist in developing and disseminating outreach materials, publicity and signage plans; facilitate communication with other City Departments with direction from the Executive Manager.
• Answer telephone, screen calls, refer calls, and take messages for the Command Staff.
• Provide sophisticated calendar management for the Command Staff to optimize time management. Coordinate meetings and prioritize conflicting needs and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
• Prioritize, organize, and delegate a variety of administrative tasks; practices and policies, and general office procedures; collecting, opening, reviewing and distributing mail for the Department.
• Provide administrative support to the Command Staff
• Ensure all paperwork, applications, backup and required documents are received for new employees
• Create and maintain complex and confidential personnel, performance, and medical files and records; maintain filing system of resigned, terminated, and retired employees; assist with ID cards, Retired IDs and LEOSA cards.
• Process authorizations to release personnel files or records for employment matters, inquiries, or employment verifications.
• Schedule supervisors appointments with Command Staff, employing discretion in committing time, or refer callers to appropriate source of information or service.
• Manage and maintain conference rooms schedules for both internal and external use. Collect and meter outgoing mail, and collect, sort and distribute all incoming department mail at least once daily.
• Facilitate the scheduling of virtual meeting requests for the entire department and provide meeting access links as needed.
• Maintain confidential information regarding departmental matters; record actions to be taken on sensitive matters; release information to authorize parties and outside sources as directed using diplomacy, tact and solid judgement.
• Draft a variety of correspondence, memos, self-composed letters, minutes, reports, agendas and other confidential documents. Assemble materials and coordinate office functions to meet deadlines.
• Coordinate time, location and participant arrangements for meetings; arrange travel and accommodations as required for the Command Staff.
• Plan, coordinate, and execute Department events
• Provide information on Departmental policies and procedures to the public
• Send correspondence to Department members and the public via number of electronic and Internet means.
• Verify, u date and/or maintain records. Update spreadsheets with current and accurate information.
• Perform a variety of administrative duties in support of the departments functions.

\ Non-Essential Job Functions:

• Performs other duties as required.